Tutorial: Setting Up Progress Tracking for Your Athletes

You have athletes. They have training plans. But are they actually improving?

Progress tracking is the difference between coaching and guessing. When you can see exactly how each athlete is performing—ground contacts, workout completion, load trends—you make better decisions. You catch problems early. You celebrate wins with data.

This tutorial walks you through setting up progress tracking in PlyoPlanner from scratch. By the end, you’ll have athletes on your roster and know exactly which metrics to monitor.

Step 1: Add Athletes to Your Team

Before you can track progress, you need athletes in your system. PlyoPlanner gives you two paths: individual invites and bulk invites.

Individual Invites

Use this for small rosters or adding athletes one at a time.

How to do it:

Open PlyoPlanner and navigate to your team
Tap Members in the team menu
Tap Invite Athlete
Enter the athlete’s email address
Tap Send Invite

The athlete receives an email invitation. When they accept, they appear on your roster automatically.

Bulk Invites

Got a roster of 20+ athletes? Don’t add them one by one.

How to do it:

Go to your team’s Members section
Tap Invite Athletes → Bulk Invite
Paste your email list (one per line or comma-separated)
Tap Send All Invitations

PlyoPlanner sends every invitation at once. Athletes accept on their own time, and each one lands on the correct team.

Pro tip: Pull email lists from your existing registration system or team spreadsheet. Most coaches already have this data somewhere.

What Athletes See

Athletes receive a clean invitation email: “You’ve been invited to join [Team Name] on PlyoPlanner.”

They tap the link, create an account (or sign in), and they’re on your roster. No codes to enter, no complicated setup.

Typical acceptance timeline:

50% accept within 24 hours
80% within 3 days
Stragglers trickle in over a week

Follow up with anyone who hasn’t accepted after 5 days. Usually it’s a spam folder issue or a wrong email address.

Step 2: Understand What Metrics PlyoPlanner Tracks

Once athletes are on your roster and training, PlyoPlanner automatically captures the metrics that matter for plyometric programming.

Ground Contacts

This is the primary metric. Every time an athlete’s foot hits the ground during a plyometric exercise, that’s a ground contact.

Why it matters: Ground contacts are the currency of plyometric training load. Too few and you won’t adapt. Too many and you risk injury.

PlyoPlanner tracks:

Per-session contacts: How many contacts in each workout
Weekly contacts: Rolling total across all sessions
Contact trends: Is the athlete’s load increasing, decreasing, or holding steady?

What to look for:

Beginners: 60-100 contacts per session
Intermediate: 100-150 contacts per session
Advanced: 150-200+ contacts per session

If an athlete suddenly spikes from 80 to 200 contacts in a week, that’s a red flag. Progressive overload means gradual increases, not jumps.

Workout Completion

Simple but essential: did the athlete actually do the workout?

PlyoPlanner shows you:

Completion rate: Percentage of assigned workouts completed
Partial completions: Workouts started but not finished
Missed workouts: Assigned but never logged

An athlete with 50% completion isn’t lazy—they might be overloaded, injured, or confused about the plan. The data gives you a reason to check in.

Personal Records

PlyoPlanner flags new personal records automatically when athletes log performance data.

Common PRs tracked:

Vertical jump height
Broad jump distance
Sprint times
Reaction drills

PRs show up in the athlete’s profile and in your team dashboard. Celebrating wins keeps athletes motivated.

Load Intensity Breakdown

Not all ground contacts are equal. A depth jump from 30 inches stresses the body differently than a line hop.

PlyoPlanner categorizes exercises by intensity:

Low: Ankle hops, jump rope, line hops
Moderate: Box jumps, standing long jumps, skipping
High: Depth jumps, single-leg bounds, drop jumps

You can see each athlete’s intensity distribution over time. An athlete doing 200 low-intensity contacts has a very different training stimulus than one doing 100 high-intensity contacts.

Step 3: Access the Progress Dashboard

All tracking data lives in one place: the progress dashboard.

Team Dashboard View

How to access it:

Select your team from the main menu
Tap Progress or the dashboard icon

You’ll see:

Team overview: Average completion rate, total team contacts this week
Athlete list: Each athlete with their key metrics at a glance
Alerts: Athletes who missed workouts, unusual load spikes, new PRs

The team view is your daily check-in. Scan it in 30 seconds to spot anything that needs attention.

Individual Athlete View

Tap any athlete’s name to drill down.

What you’ll see:

Contact history: Chart showing ground contacts over time
Workout log: Every completed session with details
PRs and milestones: Achievements and improvements
Completion rate: Their adherence percentage
Notes: Any notes you’ve added about the athlete

This is where you go when you need the full picture on a specific athlete—before a check-in conversation, when adjusting their plan, or when parents ask how training is going.

Step 4: Configure Alerts and Notifications

Don’t wait until problems become obvious. Set up alerts to catch issues early.

Available Alerts

Missed workout alert: Triggers when an athlete misses a scheduled session. Configurable: trigger after 1 miss, 2 in a row, or 3 in a week.

Load spike alert: Triggers when an athlete’s weekly contacts jump more than 20% above their recent average. Helps catch overtraining risk.

Inactivity alert: Triggers when an athlete hasn’t logged any activity in X days. Useful for catching athletes who quietly disengage.

PR notification: Get notified when any athlete on your team hits a new personal record.

How to Configure Alerts

Go to Settings → Notifications
Select which alerts you want enabled
Choose delivery method: push notification, email, or both
Set thresholds where applicable

Most coaches enable all alerts with push notifications. The volume is low enough to be useful, not annoying.

Step 5: Best Practices for Ongoing Tracking

Setting up tracking is one thing. Using it well is another.

Check the Dashboard Daily

Make it part of your routine. Coffee, email, PlyoPlanner dashboard. A 2-minute scan each morning tells you:

Who trained yesterday
Who didn’t
Any red flags to address

Review Individual Athletes Weekly

Pick a time each week to look deeper. For each athlete:

Is their load progressing appropriately?
Are they completing workouts consistently?
Any PRs or notable improvements?

Document anything important in the athlete’s notes. Future-you will thank present-you.

Use the Data in Conversations

Progress tracking isn’t just for you—it’s a communication tool.

With athletes: “I noticed your ground contacts dropped 30% this week. What’s going on?” Data makes feedback specific, not vague.

With parents: “Here’s Sarah’s progress over the past month. She’s hit two PRs and her completion rate is 94%.” Data builds trust.

With other coaches: “The U16 team is averaging 140 contacts per session. The U14s are at 95. Might be time to increase their volume.” Data enables alignment.

Adjust Based on What You See

Tracking without action is just record-keeping. The point is to make better decisions.

Low completion rates? The plan might be too demanding or not engaging enough. Talk to the athlete.

Stagnant metrics? Time to increase volume, intensity, or complexity. Progressive overload requires progression.

Unexpected PRs? Whatever you’re doing is working. Document it and keep going.

Common Questions

Do athletes see their own progress data? Yes. Athletes have their own dashboard showing their contacts, completion rate, and PRs. Transparency keeps them engaged.

Can I export the data? Yes. Go to Settings → Export and choose your format (CSV or PDF). Useful for end-of-season reports or sharing with athletic directors.

What if an athlete trains outside PlyoPlanner? They can manually log external sessions. Not as seamless as in-app tracking, but it keeps the record complete.

How far back does the data go? Forever. Or at least as long as the athlete is on your roster. Historical data doesn’t expire.

You’re Set Up

Here’s what you now have:

✓ Athletes invited and rostered
✓ Understanding of which metrics matter
✓ Access to the progress dashboard
✓ Alerts configured to catch issues early
✓ A framework for ongoing monitoring

Progress tracking turns plyometric coaching from guesswork into science. You see what’s happening. You catch problems early. You prove that training is working.

The athletes who get tracked get better. Now you have the tools to make that happen.

Questions? Reach us at support@plyoplanner.com or @plyoplanner on X.